OMNI Human Resource Management

  • Executive Assistant

    Client
    Kansas City University of Medicine & Biosciences
    Job Location(s)
    US-MO-Kansas City
  • Overview

    KCU logo

    OMNI HRM has been retained by Kansas City University of Medicine and Biosciences (KCU) in the selection of an Executive Assistant. KCU is a community of professionals committed to excellence in the education of highly qualified students in osteopathic medicine, the biosciences, bioethics and the health professions.

     

    Reporting to the Chief Financial Officer/Chief Operations Officer, the Executive Assistant role is responsible for effectively promoting and supporting the mission of KCU by providing expert administrative and project management support to the CFO/COO and Operations/Finance team. 

    Responsibilities

    • Facilitates the efficient utilization of the Executive’s time through development and coordination of a complex calendar of appointments, meetings, attendance at University and community functions and business travel.
    • Promotes a positive image of the University by greeting and receiving visitors as well as answering or directing inquiries.
    • Serves as a liaison between the Executive, his team, other University leaders and members of the Board of Trustees.
    • Supports Board of Trustee Committee Meetings through materials preparation and distribution, taking minutes, obtaining signatures and managing schedules and communications.
    • Assists the Executive and his team with creation of reports and communications both for internal and external audiences.  Ensuring accuracy, excellence and professionalism in communication and presentation.
    • Facilitates efficient and cost-effective business travel for the department by making travel arrangements and preparing associated expense reports as needed.
    • Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.
    • Assist in the administration of the University’s contract management system
    • Assist in the administration of the University’s insurance policies
    • Assist in administration of University’s record retention policy
    • Completes special projects for the Executive and Operations/Finance team as needed.
    • Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned, 
    • Safeguards confidentiality by exercising discretion in communicating information to faculty, students, staff and the public served by the University and in handling administrative records, files, and similar confidential items.

    Qualifications

    • College degree preferred.
    • Experience providing support to financial executive preferred.
    • Excellent written and verbal communication skills.
    • Demonstrated knowledge and success developing and communicating professional correspondence.
    • Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization.
    • Demonstrated knowledge and experience with Microsoft office, particularly MS Power Point, MS Word, MS Excel
    • Exceptional organizational skills and demonstrated success in a multi-task environment with attention to detail and follow through.
    • Commitment to professional excellence and continuous improvement

    To apply or share this position, please click the corresponding button above.

     

    Inquiries about the position may be directed to Julie Anderson at 913. 653. 8064

     

    OMNI and our clients are Equal Opportunity Employers and seek diversity in candidates for employment. EEO Employer W/M/Vet/Disabled/Sexual Orientation/Gender Identity.

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