Our client is seeking a detail-oriented and experienced Accounts Payable Manager to support the financial health of their organization nationally. Reporting to the Senior Director of Accounting/Controller, you will be responsible for leading a team of five individuals, ensuring the smooth day-to-day accounts payable and receivable operations across multiple entities. 

The Accounts Payable Manager is responsible for overseeing a team of five Accounts Payable Specialists, ensuring timely and accurate processing of payables across multiple legal entities. This role requires strong leadership, attention to detail, a commitment to process improvement, compliance, and team development. The Accounts Payable Manager works closely with internal departments, external vendors, and senior leadership—including the Chief Financial Officer—to support weekly check runs, month-end close activities, and financial reporting requirements.

Accounts Payable & Receivable

• Monitor invoice processing volumes and reassign workload when needed to meet deadlines.
• Manage approval workflows within Stampli and ensure appropriate expense coding.

Vendor Management

• Maintain vendor master file accuracy (W-9s, payment terms, contact info).
• Resolve vendor payment issues and discrepancies, such as short-pays or duplicate invoices.
• Monitor and respond to vendor inquiries in a timely manner.

 Process Management & Improvement

• Manage daily invoice workflow to ensure accurate and timely data entry and approvals.
• Review and approve high-dollar or exception invoices.
• Standardize and document AP processes across the organization.
• Identify automation opportunities and collaborate with IT/Finance on system enhancements (e.g., OCR, approval routing).

Training and Development

• Develop onboarding plans for new hires and ensure training documentation is current.
• Train team on AP system functionality (e.g., ERP navigation, data entry standards).
• Conduct quarterly reviews of common errors and implement corrective action plans.
• Complete performance evaluations and deliver coaching to support employee development and accountability.
• Conduct regular team meetings to address issues, set goals, and track progress.

Systems & Compliance

• Maintain data integrity in AP modules of ERP (e.g., NetSuite, Stampli).
• Ensure compliance with internal control procedures, including approval thresholds and segregation of duties.
• Support 1099 filing process annually, ensuring completeness and accuracy.
• Prepare documentation for auditors, including AP subledger reports and sample selections.

Leadership

• Lead and mentor a team of accounts payable and receivable professionals, fostering an environment of collaboration, efficiency, and excellence.
• Cultivate a positive workplace culture that encourages teamwork, innovation, and continuous improvement.
• Establish clear performance expectations and accountability measures to drive accuracy, timeliness, and ethical financial practices.
• Function as a role model for integrity and professionalism, ensuring all transactions align with company policies and industry standards.
• Engage in cross-department collaboration, building strong relationships with internal and external stakeholders to enhance financial operations.

• Minimum of 5+ years of relevant accounts payable and receivable experience, with additional leadership experience preferred.
• Demonstrated ability to learn and adapt to new technologies and platforms.
• Solid understanding of accounts payable and receivable best practices and compliance requirements.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and aptitude to learn systems and technology.
• Strong organizational and communication skills.
• Detail-oriented with a high degree of accuracy and integrity.

This position is located on-site in Overland Park, KS and is compensated $80K-$85K annually.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

OMNI is honored to be retained in this search. We appreciate your referrals to professionals who may have an interest in this outstanding opportunity.  Please direct all inquiries to:

OMNI Human Resource Solutions

Anna Robinson, Senior Search Consultant – arobinson@omnihrm.com

OMNI and our clients are Equal Opportunity Employers.